Our Commitment to Data Privacy and User Protection
Learning Through Sport Limited (LTS)
Last updated: September 2025
1. Introduction
Learning Through Sport Limited (“LTS”, “we”, “us”, “our”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, store, and protect personal data when delivering our sports coaching, physical activity, education, and enrichment programmes for children and young people.
We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
Learning Through Sport Limited delivers:
School based physical education (PE) and PPA cover
Breakfast, lunchtime and after school clubs
Alternative Provision
Enrichment and wellbeing activities for children and young people
For the purposes of data protection law, Learning Through Sport Limited is the*
*Data Controller.
3. Personal Data We Collect
We may collect and process the following categories of personal data depending on the service provided.
a) Parent / Carer Information
Full name
Email address
Telephone number
Address (where required)
b) Child & Young Person Information
Child’s name
Date of birth / age
Gender (where relevant to session grouping)
School attended
Emergency contact details
c) Medical, Health & Safeguarding Information
Medical conditions, allergies or injuries
Additional needs or disabilities
Behavioural or support information relevant to safe participation
This information is collected solely to ensure participant safety, inclusion and appropriate support.
d) Booking, Attendance & Programme Data
Session and course bookings
Attendance registers
Emergency contact records
Group allocation information
e) School & Partner Organisation Information
School name
Staff contact details
Delivery location details
f) Monitoring, Evaluation & Reporting Data
Participation numbers
Session feedback
Anonymised data for internal review, reporting and funding purposes
g) Photos & Video
Photographs or video recordings taken during sessions or events
Images and video are only used where appropriate consent has been provided and may be used for:
Marketing and promotional materials
Website and social media content
Reporting to partners or funders
h) Website & Technical Information
IP address
Browser type
Pages visited
Cookies (see separate Cookie Policy)
4. How We Collect Information
We collect personal data when:
Parents/carers register children for clubs, sessions or courses
Schools or partners share information (with appropriate consent)
Forms are completed online or in person
You communicate with us by email, phone or social media
You use our website
5. How We Use Personal Data
We use personal data to:
Deliver safe and appropriate activities
Manage bookings, registers and attendance
Communicate important session information
Meet safeguarding, health & safety and duty of care requirements
Support children effectively during sessions
Monitor and improve programme quality
Meet contractual, regulatory and legal obligations
6. Lawful Basis for Processing
We process personal data under the following lawful bases:
Consent
Contract
Legal obligation
Vital interests (child safety)
Legitimate interests (service improvement without overriding rights)
7. Children’s Data & Safeguarding
The protection of children’s personal data is a priority.
Children’s data is collected only with parent or carer consent
Information is used strictly for participation, safeguarding and wellbeing
Access is limited to trained and authorised staff
Data handling aligns with LTS safeguarding policies and procedures
8. Sharing Personal Data
We do not sell personal data.
We may share information with:
LTS staff and coaches (on a need to know basis)
Schools and delivery partners
Booking, registration and payment providers
Local authorities or regulatory bodies where legally required
All third parties are required to comply with data protection legislation.
9. Data Storage & Security
We take appropriate technical and organisational measures to protect personal data, including:
Secure digital systems and platforms
Restricted staff access
Password protected devices and accounts
Data is retained only for as long as necessary for the purpose it was collected or to meet legal requirements.
10. Your Rights
Under UK GDPR, you have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion where applicable
Restrict or object to processing
Withdraw consent at any time
Lodge a complaint with the Information Commissioner’s Office (ICO)
11. Contact Us
If you have any questions about this Privacy Policy or how personal data is handled, please contact:
Learning Through Sport Limited
📧 Email: learningthroughsportuk@gmail.com
12. Policy Updates
This Privacy Policy may be updated periodically. Any changes will be published on our website.